Renting Global: Administrative Analyst

The United Nations {UN} Multi-sectoral seeks for an Administrative Analyst. Under the overall guidance and supervision of the Chief of Operations, the incumbent assists in the overall management of common premises related services, administers and executes processes and transactions ensuring high quality and accuracy of work. Administrative Analyst promotes client, quality and results-oriented approach. Administrative Analyst works in close collaboration with the other members of the Operations team, Programme and projects staff in the Regional Hub and other UN agencies staff to exchange information and ensure consistent service delivery. The United Nations adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, the UN personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. The key results have an impact on the efficiency of the common premises and other administrative services in the Regional Hub. Accurate analysis and presentation of information thoroughly researched and fully documented work strengthens the capacity of the Secretariat and facilitates subsequent action by the supervisor. The incumbent’s own initiative is decisive in results of work and timely finalization. Key Duties and Responsibilities 1. Provides support in implementation of the secretariat operational strategies, focusing on the achievement of the following results: • Ensure full compliance of the secretariat administrative activities with UN/UNDP rules, regulations, policies and strategies; Advises Senior management on the procedures’ compliance. • Preparation of the annual results-oriented work plans for the Common premises management. 2. Ensures effective and efficient provision of administrative and logistical support services, focusing on the achievement of the following results: • Coordination and supervision of cleaning support staff, general services, building management, drivers logistics. • Presentation of thoroughly researched information for planning of financial resources for administrative services. • Maintenance of protocol matters, registration of staff, coordination with central/regional/local authorities on space and other administrative matters. • Quality assurance of and preparation of correspondence, directives, interoffice memo and other official communication on behalf of senior management. Key Competencies - Core Competencies • Scale up solutions and simplifies processes, balances speed and accuracy in doing work. • Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking. • Go outside comfort zone, learn from others and support their learning. • Adapt processes/approaches to new situations, involve others in change process. • Able to persevere and deal with multiple sources of pressure simultaneously. • facilitator/integrator, bring people together, build/maintain coalitions/partnerships. - People Management Competencies • UN People Management Competencies can be found in the dedicated site. Required Skills and Experience - Education • Master’s degree or equivalent in business or public administration/management, law, social sciences, finance or similar. • Bachelor’s degree in combination with 3 years of qualifying experience will be given due consideration in lieu of the Master's degree. - Experience: • Up to 2 years (with Master’s degree) or 3 years (with Bachelor’s degree) of relevant experience at the national or international level in providing administration and/or programme support services. • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages is required.